HAVASU MACINTOSH USERS GROUP
Lake Havasu City, Arizona

CONSTITUTION
Adopted: October 30, 2004

ARTICLE I - NAME

This unincorporated association shall be known as the Havasu Macintosh Users Group. The short form of the name shall be HavaMac.

ARTICLE II - PURPOSE

The purpose of HavaMac is to encourage and advance personal computing, education, and technical exchange among Macintosh computer owners, those interested in the Macintosh, and others interested in personal computing and to do other lawful and appropriate things to advance and maintain HavaMac.

ARTICLE III - HEADQUARTERS

HavaMac is headquartered at Lake Havasu City, Arizona. The Board of Directors shall establish a mailing address.

ARTICLE IV - TERRITORY

HavaMac's activities shall be conducted in, but not limited to, Mohave County, Arizona. Neither residence nor work within the county shall be a condition of membership.

ARTICLE V - MEMBERSHIP


Section 1 - Qualifications. Membership in HavaMac is open to all persons who subscribe to its Constitution and By-Laws.

Section 2 - Rights. Members shall have the rights, privileges, and obligations specified in the Constitution and By-Laws.

Section 3 - Fees. The Board of Directors may propose an annual membership fee to be paid by each member. If the proposal is adopted by the membership the fee shall become a condition of membership. Such fees shall be due in January of each year and delinquent if not paid by the regular meeting in March of that year. Fees may be pro-rated for new members in accord with the following formula: fee divided by 12, times the number of months remaining in the year.

Section 4 - Regular Meetings.
Regular monthly meetings of the members shall be held at a time and place to be designated by the Board of Directors. The Secretary shall post notice of regular monthly meetings on the HavaMac Website. If a regular meeting must be cancelled, the Secretary shall post a notice of the cancellation on the HavaMac Website and shall send a notice to each member's last known Email address as soon as practicable.

Section 5 - Special Meetings.
Special meetings of the members may be called by the President or upon the written request of five members given to the Secretary. The Secretary shall post notice of special meetings on the HavaMac Website and shall send a notice to each member's last known Email address as soon as practicable but no less than three days prior to the meeting date. The notice shall state the time, place, and purpose of the special meeting and no other business shall be transacted at that meeting.

Section 6 - Voting. Every member in good standing shall have the right to vote at any regular or special meeting. A majority vote of members present and voting shall be required to transact business provided that a quorum is present. A quorum for regular or special meetings shall consist of at least ten members in good standing.

Section 7 - Expulsion. The Board of Directors shall, by formal declaration, expel any member who:

a. Regularly disrupts HavaMac meetings,
b. Illegally copies copyrighted programs other than for personal archival backup of programs which he or she personally owns,
c. Deliberately transmits any "Trojan Horse", "Worm", "Virus", "Spy Ware", or similar material, or
d. Maliciously interferes in any other way with Internet operations.

ARTICLE VI - OFFICERS

Section 1 - Officers. The Officers of HavaMac shall consist of a President, a Vice-President, a Secretary, a Treasurer, and an Apple Ambassador, all of whom shall be HavaMac members in good standing.

Section 2 - Nominations. Any member may nominate any other member to hold any office, at the regular membership meeting in October. In addition, the President with the advice of the Board of Directors may appoint a Nominating Committee of not less than two members to nominate one member for each office. Members of the current Board of Directors shall not serve on or chair the Nominating Committee. If established, the Nominating Committee shall meet prior to and report at the October meeting. Nominations are invalid unless the nominee has agreed to serve. The Secretary shall post the names of all nominees on the HavaMac Website at least two weeks prior to the October meeting.

Section 3 - Election. Officers shall be elected from the nominees at the regular membership meeting in November and assume office in January of the following year.

Section 4 - Term & Vacancy.
The term of each office is one year and until a successor is installed. If any office except the Presidency is vacated, by resignation or otherwise, the Board of Directors shall appoint a member to complete the term.

Section 5 - Removal. HavaMac members may recall any officer by majority vote at a regular or special meeting of the members provided that notice of the intended recall vote is given at a regular meeting preceding the one at which the vote will be taken and promptly posted on the HavaMac Website.

Section 6 - President. The President shall:

a. Serve as a member of the Board of Directors without a vote unless a tie occurs,
b. Enforce the Constitution and By-Laws,
c. Preside at meetings of HavaMac members and at meetings of the Board of Directors,
d. Appoint all committees with the advice of the Board of Directors,
e. Be an ex-officio member of all committees,
f. Report on the actions of the Board of Directors at regular meetings of the HavaMac membership, and
g. Perform such other duties as may be necessary and appropriate.

Section 7 - Vice President. The Vice President may chair the Program Committee and shall:

a. Serve as a member of the Board of Directors,
b. Perform the duties of the President when he or she is incapacitated,
c. Assume the office of President if it is vacated, and
d. Perform such other duties as may be necessary and appropriate.

Section 8 - Secretary. The Secretary shall:

a. Serve as a member of the Board of Directors,
b. Notify members of regular, special, and Board meetings,
c. Notify the President when the quorum required for a meeting is not present,
d. Prepare and report minimal minutes recording actions rather than proceedings of regular, special, and Board meetings,
e. Post such minutes to the HavaMac Website,
f. Handle HavaMac correspondence, and
g. Perform such other duties as may be necessary and appropriate.

Section 9 - Treasurer. The Treasurer shall:

a. Serve as a member of the Board of Directors,
b. Receive membership fees and issue receipts therefore,
c. Maintain a roster of members in good standing,
d. Receive contributions and issue receipts therefore,
e. Deposit, within two weeks, all monies received to a HavaMac account in a bank chosen by the Treasurer and approved by the Board of Directors,
f. Pay out such sums as the Board of Directors may authorize,
g. Prepare appropriate financial records of the foregoing actions and make a brief report of them at each meeting of the Board of Directors and at each regular meeting of the members,
h. Submit such records to audit as directed by the Board of Directors, and
i. Perform such other duties as may be necessary and appropriate.

Section 10 - Apple Ambassador. The Apple Ambassador shall:

a. Serve as a member of the Board of Directors,
b. Promote and maintain official contact with Apple,
c. Promote and maintain open communication with other Computer User Groups and organizations, and
d. Perform such other duties as may be necessary and appropriate.

ARTICLE VII - BOARD OF DIRECTORS

Section 1 - Members.
The Board of Directors consists of:

a. The Article VI officers,
b. The Immediate Past President,
c. The Editor of the HavaMac Newsletter, and
d. The HavaMac Webmaster

Section 2 - Powers and Duties. The Board of Directors shall:

a. Conduct the affairs of HavaMac in accordance with its Constitution, By-Laws, and instructions duly adopted at a regular or special meeting of the members,
b. Establish and maintain an annual budget.
c. Provide appropriate policy guidance to, the HavaMac Newsletter Editor, and the HavaMac Webmaster, and
d. Authorize other lawful and appropriate actions that will advance and maintain the organization.

Section 3 - Meetings. The Board of Directors shall meet at the call of the President or any Director. The Secretary shall provide notice of board meetings on the HavaMac Website and to each Director at his or her last known Email address at least 3 days prior to the meeting. Any HavaMac member may attend meetings of the Board of Directors.

Section 4. Meeting by Telephone or Email. Any Director may propose, in writing, to the Secretary that the Board of Directors act by telephone or Email on any matter concerning HavaMac.

a. Upon receipt of such proposal the Secretary shall poll the Directors by telephone or Email and accept (1) a vote from each one to adopt or reject the proposal or (2) a veto by any Director of this action by telephone.
b. If a majority of the Directors vote to adopt the proposal it shall have the same force and effect that it would have had if adopted at a formal meeting of the Board provided however that if any Director casts a veto the action by telephone or Email is null and void.
c. The Secretary shall record the action in minutes posted on the HavaMac Website and notify each Director by telephone or mail of the final action taken.

Section 5 - Voting. Each Director shall have the right to vote at any meeting of the Board. A majority vote of members present and voting shall be required to transact business provided that a quorum is present. A quorum for meetings of the Board of Directors shall consist of at least four Directors.

Section 6 - Removal. HavaMac members may recall any Director by majority vote at a regular or special meeting of the members provided that notice of the intended recall vote is given at a regular meeting preceding the one at which the vote will be taken and promptly posted on the HavaMac Website.

ARTICLE VIII - COMMUNICATIONS

Section 1 - Newsletter. The Board of Directors shall appropriate such funds as it deems necessary to publish a newsletter containing matters of interest to the members.

a. The Editor of the newsletter shall be appointed by the President with the advice of the Board of Directors.
b. Any funds received for newsletter advertising shall be delivered to the Treasurer for proper accounting and deposit.

Section 2 - Website. The Havasu Macintosh Users Group shall maintain a Website to inform the community of meeting schedules, information about the Macintosh Computer, and the activities of HavaMac.

a. A Webmaster for the Website shall be appointed by the President with the advice of the Board of Directors.
b. The Webmaster shall perform those functions necessary for the proper operation and maintenance of the Website.

ARTICLE IX - ADMINISTRATION

Section 1 - Bylaws. The Board of Directors may adopt, amend, or repeal such Bylaws as they believe necessary for the proper conduct of the affairs of HavaMac, provided that HavaMac members may amend or repeal such Bylaws by majority vote at any meeting of the members.

Section 2 - Order of Precedence. The activities and affairs of HavaMac shall be conducted in accord with the following applied in the order shown:

a. This Constitution.
b. Bylaws adopted by the Board of Directors.
c. Robert's Rules of Order, Revised.
d. Instructions adopted at a regular or special meeting of the members.

Section 3 - Fiscal Year. The fiscal year of HavaMac shall be the calendar year.

Section 4 - Committees. The President, with the advice of the Board of Directors, may appoint such committees as seem necessary and useful to further the activities of HavaMac, however:

a. Audit Committee. In December of each year, the President, with the advice of the Board of Directors, shall appoint an Audit Committee consisting of at least two HavaMac members. The Committee shall examine the records of the Treasurer and report its findings at the regular membership meeting in February of the following year. If there is a vacancy in the office of Treasurer during the year, the President shall create a Special Audit Committee to examine the records and performance of the outgoing Treasurer and report its findings at the next regular meeting of the members. Other audits may be made at the direction of the Board of Directors.

b. Nominating Committee. The Nominating Committee if established shall perform in accord with the provisions of Article VI, Section 2,

c. Program Committee. The President with the advice of the Board of Directors may appoint a Program Committee that may be chaired by the Vice President to:

• Determine the interests of members and prepare pertinent programs and presentations for the regular meetings of HavaMac members,
• Improve the quality and scope of the HavaMac Newsletter by stimulating the contribution of editorial material from the general membership.
• Perform such other activities as may be necessary and appropriate in accomplishing its mission.

Section 5 - Affiliations. At the discretion of the Board of Directors, HavaMac may affiliate with other groups having similar interests.

Section 6 - Amendments.

a. This Constitution may be amended by two-thirds vote of members at a regular or special meeting, provided that proposed amendments shall have been submitted in writing to the Board of Directors, and presented to the membership, in writing, not less than four (4) weeks in advance of the meeting at which a vote on the proposal is to be taken. The Board of Directors shall provide for absentee ballots if requested by a member's petition.
b. Members may propose amendments to the Constitution by submitting a proposal, in writing, to the President, Vice President or Secretary for subsequent consideration by the Board of Directors, whose recommendation shall be made available to the members within one month.
c. This Constitution and any amendments thereto shall become effective immediately upon adoption by the HavaMac membership.

Section 7 - Dissolution. In the event of the dissolution HavaMac's debts shall be discharged and its affairs settled properly. Any funds and property remaining shall be donated for the advancement of education in personal computing within HavaMac's territory.

 

INDEX


HAVAMAC ANNUAL CALENDAR

January Monthly Membership Meeting Annual Membership Fee, if any, is due. Elected Officers Assume Office V-4 V-3 V-3
February Monthly Membership Meeting Audit Committee Reports V-4 IX-4a
March Monthly Membership Meeting Membership Fee if unpaid is delinquent. V-4 V-3
April - September Monthly Membership Meetings V-4
October Monthly Membership Meeting Nomination of Officers V-4 VI-2
November Monthly Membership Meeting Election of Officers V-4 V-3
December Monthly Membership Meeting Appoint Audit Committee V-4 IX-4a


OFFICERS

REF.

President VI-6, and V-5, VI-2, VII-3, VIII-1a & b, IX-4
Vice President VI-7, and IX-4c, IX-6b
Secretary VI-8, and V-4, V-5, VI-2, VI-3, VI-4, IX-6b
Treasurer VI-9, and VIII-1b, IX-4a,
Apple Ambassador VI-10

DIRECTORS

REF.

President VII-1a
Vice President VII-1a
Secretary VII-1a
Treasurer VII-1a
Apple Ambassador VII-1a
Immediate Past President VII-1b
Editor, Newsletter VII-1c, and VI-2c, VIII-1
Webmaster VII-1d, and VI-2c, VIII-2



POWERS & DUTIES - BOARD OF DIRECTORS

Meet at the call of President or any Director VII-3
Meet by Phone or Email VII-4
Adopt Bylaws if necessary IX-1
Conduct the Affairs of HavaMac VII-2a
 
Establish Mailing Address III
Establish Membership Fee, Optional V-3
Establish Place and Time of Regular Meetings V-4
Approve Treasurer’s Choice of Bank V-9e
Establish & Maintain Budget VII-2b
Authorize Payment of Bills V-9f
Direct Audits if Necessary V-9h, IX-4a
Provide Newsletter and Website Guidance VII-2c
Appropriate Newsletter Funds VIII-1

 

Advise President on Committee Appointments VI-2, VI-6d, IX-4
Advise on Appointment Of Newsletter Editor VIII-1a
Advise on Appointment of Webmaster VIII-2a
Approve Affiliations IX-5
Fill vacant offices VI-4
  
Expel Members for Cause V-7
Recommendations on Constitutional Amendments IX-6b



COMMITTEES

NECESSITY

REF.

As necessary or desirable Optional IX-4
President Appoints, Board Advises Mandatory VI-6d
Audit Committee Mandatory IX-4a
Nominating Committee Optional VI-2, IX-4b
Program Committee Optional IX-4c, VI-7

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Copyright 2004, Havasu Macintosh Users Group - All rights reserved.
HavaMac is an independent user group and has not been authorized, sponsored or otherwise approved by Apple Computer, Inc.
Apple, the Apple logo and Macintosh are trademarks of Apple Computer, Inc., registered in the U.S. and other countries.